Giving Notice of move out, and showing guidelines for Investor's Realty, LLC
We are sorry to see that your stay with us will be ending. For a smooth moving experience and security deposit refund please take the time to read these instructions carefully.
All tenants, including month to month tenants, must submit their notice to vacate in writing during the third month prior to their desired moveout date. Please use the following chart to determine when you must submit your notice:
January 31 Moveout - You must submit your notice by November 30th
February 28 (or 29 if a leap year) Moveout - You must submit your notice by December 31st
March 31st Moveout - You must submit your notice by January 31st
April 30th Moveout - You must submit your notice by February 28th (or 29th if a leap year)
May 31st Moveout - You must submit your notice March 31st
June 30th Moveout - You must submit your notice by April 30th
July 31st Moveout - You must submit your notice by May 31st
August 31st Moveout - You must submit your notice by June 30th
September 30th Moveout - You must sublit your notice by July 31st
October 31st Moveout - You must submit your notice by August 31st
November 30th Moveout - You must submit your notice by September 30th
December 31st Moveout - You must submit your notice by October 31st
We will begin showing your property 60 days prior to your scheduled moveout date. A lock box and sign will be placed at the property, and a sign placed in the front yard. Failure to allow showings of all parts of the unit will result in fees being assessed. Our agent will give you a cortesy call at least one hour prior to a showing being conducted. If the home is in good condition and clean and orderly and you leave during the showings, the home will lease much faster and reduce the amount of showings. Your lease requires that the home is well kept.
You must complete your moveout by noon on the day that you selected in your "Notice of Intent to Vacate" in order to avoid any scheduling problems and additional rent charges. Keys and all remotes must be returned to our office on the day of the moveout. In order to receive your deposit back in a timely manner, please review the "security deposit" section of the lease that you signed when you moved in. This will clarify the deposit return procedure and and explain any additional charges that you may have incurred. For more information about cleaning your unit and an explanation of security deposit deductions, please read the remainder of this document. Please be sure that all of your posessions are removed when you move out - any items left behind will be disposed of and removal costs will be deducted from your security deposit, plus a 30% coordination fee. No trash or other items should be left at the property, either inside or out. Any trash left in trash cans or on curbs will be removed at your expense and any damage or cleaning that must be remedied after you move will be deducted from your security deposit, again with a 30% coordination fee.
If you vacate your unit prior to the termination of the lease, you must continue to maintain the home and lawn (if applicable). All utilities must be kept on at your expense until the lease terminates.
If you have any questions, please do not hesitate to contact our office.
If you need help finding a new place to lease or buy, please contact the office at 214.754.7171 or firstname.lastname@example.org.
As per your lease, the home and carpets must be professionally cleaned by a carpet cleaning company on the last day you reside in the home. Rental carpet cleaners, such as those found at supermarkets, are not acceptable. You must provide a copy of the receipt for these services. Failure to provide receipts or cleaning the home yourself may result in the home being cleaned again at your expense. Be sure to review with the cleaning companies what is required as listed below. Failure to follow these guidelines will result in cleaning charges being added to your move out statement. Please be sure to give the guidelines to your cleaner and verify that everything is completed to avoid additional fees.
- Clean refrigerator, shelves, and freezer. Unplug and pull the refrigerator out away from the wall with doors open. Clean underneath and behind refrigerator. After cleaning, re-plug the refrigerator and leave it running.
- Clean cupboards, under sink, and baseboards.
- Clean under burners, controls, rings, drip pans and stove top. Wipe down front and sides of range. Exhaust fan must be clean and grease free.
- Clean oven--be sure to have all traces of oven cleaner wiped free.
- Scour sinks and remove all stains. Disposal should be clean and in working order.
- Sweep and mop kitchen floor.
- Exterior faces of cupboards should be wiped down and grease free.
- Dishwasher must be clean and in good working order.
- Carpets must be commercially cleaned--check with manager for the best way to handle this.
- Windows must be washed, inside, sills dusted and cleaned with damp cloth and window runners and tracks clean.
- Same as living room.
- Closets vacuumed and top shelf dusted.
- Toilet bowl must be scoured and cleaned with a disinfectant. The outside of the bowl, including the seat, rim, tank, and base must be clean.
- Bathtub must be scoured to remove any rings. Sides of the tub enclosure must be clean and free of any soap build-up.
- Sink must be scoured and faucet polished. Wipe down counter top surrounding sink and wash mirror.
- All cabinets and drawers must be dusted and wiped clean. The exterior of cabinets should also be dusted and cleaned.
- Sweep and mop floor.
Storage Areas, Patios, Carports:
- Patios must be clean and swept.
- Storage area must be empty and swept.
Storage Areas, Patios, Carports:
- Grass mowed within two days of departure.
- Flower beds free of grass and weeds and lawn free of all weeds.
- Shrubs trimmed.
- Yard free of trash, debris, and any pet waste.
- All trash must be removed from the property the last day of the lease. You may not leave any items on the curb past your lease.
If you would like to hire someone for cleaning and/or repairs of damage caused by you, please contact a company of your choice or feel free to use the companies listed below, as they are familiar with our properties and aware of the condition required to meet the move out requirements. If cleaning and or repairs are not completed prior to move out, Investor's Realty will have the work completed at your expense plus a 30% coordination fee.
This is a list of our recommended vendors. Many times, if another company is used, the work may have to be redone. You are welcome to use other companies, however, keep in mind the work may have to get done again if the vendor you select does not do a good job.
Carpet Cleaning: ARS Clean (972) 287-5856
Cleaning: VIP Clean 940-999-3795
Repairs: Jamaal 817-500-1538
What Is Ordinary Wear And Tear?
The definition of ordinary wear and tear is "That deterioration which occurs based upon the use of which the rental unit is intended and without negligence, carelessness, accident, or misuse, or abuse of the premises or contents by the tenant or members of his household, or their invitees or guests." In other words, ordinary wear and tear is the natural and gradual deterioration of the unit over time, which results from a tenant's normal use of the unit. For example, the carpeting in a property, or even the paint on the walls, wears out in the normal course of living. Carpets become threadbare, and paint peels and cracks. Even the most responsible tenant can't prevent the aging process, and tenants are not responsible for damages resulting from that process.
What's Not Ordinary Wear And Tear?
A tenant is responsible for damages if the tenant helped the aging process along or didn't use their rental in a normal way. A carpet worn from people walking on it is something you have to expect. But a tenant who cuts a hole in the carpet or spills paint on it may be held responsible for the damage.
How can you tell what is and isn't ordinary wear and tear?
There are four main types of damages caused by a tenant that aren't considered ordinary wear and tear. They are:
1) Negligence - If a tenant does something carelessly that the tenant should have known would cause damage, or if the tenant failed to do something that the tenant reasonably should have done to prevent damage, that's negligence. In short, did the tenant act prudently to preserve the property?
2) Failure to warn. Another form of negligence is where the tenant fails to take steps that could prevent damage to the apartment. The reasonable wear and tear exception does'nt insulate a tenant from responsibility if the tenant fails to let us know when something goes wrong in the property that might later result in worse damage.
For example, if a window pane is cracked because of a faulty foundation, that's not the tenant's fault. But if the tenant doesn't tell the management that the crack is letting in water and the carpet below the window gets water damaged, the tenant is liable due to the tenant's failure to inform us of the problem.
3) Abuse/misuse - If the tenant knowingly or deliberately mistreats the property, or uses it for the wrong purposes, the damage the tenant causes isn't ordinary war and tear - it's abuse or misuse.
For example, did the tenant slide furniture over an unprotected floor, causing gouges? Or did the tenant discolor the bathtub by using it to dye fabrics? Was the tenant an artist who failed to cover the floor as the tenant painted, leaving permanent stains on the carpet? Did the tenant paint the walls of the unit withour first securing permission to do so from the landlord? These are all examples of actions on the part of the tenant for which they are liable.
4) Accidents - Sometimes damage occurs by mistake. The tenant's party guest drops a drink on the new carpet, staining it. The tenant drops a heavy planter and cracks the tile floor. Or the tenant is cleaning the light and the fixture falls and breaks. Or the tenant accidentally leaves the bathtub faucet on, flooding part of the apartment and staining wood floors and carpeting. Even though the tenant didn't purposely damage the property, they are still liable for the cost of the repairs.